Guide

Your own document templates for minutes and summaries

LinTO Studio turns a transcript into minutes, a summary or a verbatim, then exports it. Out of the box you get DOCX, PDF, TXT and JSON. With a template, the export comes out in your own Word layout: logo, headings, fonts, footer. It takes about ten minutes to set up, and it works on every plan.

1. Start from a Word document you already use

Take the file your team already fills by hand: the minutes template, the letterhead, the report skeleton. Keep its styles, header and footer. The template has to be a DOCX file under 10 MB.

2. Place the content placeholder

Write {{output}} where the AI text should land. It is the only required field. The generated content keeps its structure (headings, lists, paragraphs) and takes the styles of your document. A minimal template looks like this:

MEETING MINUTES

Project: {{title}}
Date: {{date}}

{{output}}

Minutes generated with LinTO Studio.

Other placeholders such as {{title}}, {{date}} or {{participants}} are optional. They are shown as a short form at export time so you can fill them in. On managed and on-premise deployments they can also be extracted from the transcript by the AI: ask us to configure an extraction prompt for your service.

3. Upload it in LinTO Studio

Open a transcript, generate a summary or minutes from the AI services menu, then click Publication and Upload a template. Give it a name and choose who sees it: only you, or your whole organization. On Business, a template uploaded for the organization is available to every member.

4. Preview, then export

Select the template and click Preview to check the result on the current document. Then export as DOCX to keep editing in Word, or as PDF for a final version. PDF is rendered server-side with LibreOffice, so stick to common fonts or embed them in the DOCX.

Tips

• Make one template per document type: minutes, executive summary, verbatim. Each AI service can be linked to its own templates.
• Keep tables and columns simple. The web preview does not render page breaks, text boxes or multi-column layouts; the PDF does.
• A placeholder must stay in one run of text in Word. If Word splits {{output}} across formatting changes, retype it in one go.
• Templates live with your organization. Rename, replace or delete them from the same Publication panel.

For developers

Everything above is available through the API with an API token: list templates, read their placeholders, export a document with a given template in DOCX, PDF or HTML. The document engine is the open-source LinTO LLM Gateway; its document templates guide covers extraction prompts and the export endpoints.